Legal Personal Assistant - #2193864

Owen Reed is looking for a proactive and organised Legal Secretary to join the Employment team at a law firm in Bristol.

You will provide a high-quality and efficient secretarial service to a Partner, fee earners and a trainee solicitor. Reporting directly to the Secretarial Services Manager, you will manage your workload effectively, anticipate requirements and use your initiative to support the team.

Key Responsibilities

• Prepare, amend and format legal correspondence, agreements, court forms and other documentation, including Tribunal bundles.
• Manage diaries and emails for Partners and fee earners.
• Organise meetings, calls and travel arrangements, and process fee earner expenses.
• Liaise with courts and other third parties.
• Open new matters, draft retainer letters and monitor their progress through Partner signing, issue to clients and client approval.
• Maintain the Key Dates Tracker, monitoring important dates and liaising with the legal technology team.
• Prepare financial reports ahead of billing, support billing for specific clients and liaise with clients to obtain approval to bill.
• Coordinate workflow with the Document & Design Centre, Print Room and other support teams, ensuring work is returned within required timescales.
• Liaise with Business Development, Marketing, Events and Finance teams to support team-based activities.
• Work to strict deadlines and manage competing priorities effectively.
• Build positive and effective working relationships with colleagues at all levels.
• Provide support across practice groups when required.
• Assist with pitch documentation, particularly creating and formatting PowerPoint presentations.
• Manage HighQ sites, monitor document uploads and maintain accurate site records.
• Issue settlement agreements through DocuSign, monitor signing and provide progress updates.

Skills & Experience

• Previous secretarial experience within a law firm.
• A proactive and enthusiastic approach, with the ability to work independently and use your initiative.
• Strong organisational and time management skills.
• Excellent client care skills and a professional approach.
• High levels of IT literacy, with the ability to learn new systems quickly.
• Excellent attention to detail and a commitment to producing accurate work.
• Adaptability and the ability to respond positively to change.