Building & Facilities Manager - #2166812

Reporting to: General Manager

Location: On site at The Prospect Building, Bristol

Salary: £37,500

Working Hours: Monday-Friday, with out of hours show work and weekend work a core

part of the role.

Overview

A key part of a vibrant and hardworking team, this role is responsible for the maintenance,

management, and development of the building, site, and facilities including preparation for

a range of events, and project management of improvement works.

Maintenance:

- Oversee maintenance and daily checks of all facility systems including electrical,

plumbing, lighting, mechanical equipment, structural components, site and

production infrastructure.

- Perform routine inspections of interior and exterior building conditions.

- Schedule and execute preventative maintenance tasks to reduce downtime and

extend equipment life.

- Manage and maintain tools, equipment, and maintenance supplies inventory.

- Implement and manage sign in and out system

- Develop maintenance logs, service schedules, and operational checklists.

- Work with the General Manager and to research, assess, and develop building

upgrade and facility enhancement projects in line with the venue development and

long-term goals, then manage and execute.

- Coordinate timelines, budgets, and contractor activities, ensuring building and site

works have minimal disruption.

Safety:

- Communication and collaboration with staff and contractors to ensure safety

processes are embedded into all venue activity

- Ensure all building / site related safety policies, processes and site safety

information is clear and up to date.

- Responsible for ensuring site wide logging of all building & site related safety and

maintenance checks.

- Ensure venue is always up to date with all surveys/regulations/certifications (e.g.

asbestos / FRA).

- Monitor and maintain fire protection systems, including alarms, extinguishers,

sprinklers, emergency signage, and ensue regular checks are in place and logged.

Take ownership for Fire Safety Management Plan and implementation.

- Inspect and maintain emergency exits, evacuation routes, and crowd-flow areas.

- Keep accurate safety records and documentation for inspections or permits and all

other safety activity.

- Ensuring passing on of relevant safety information to staff, contractor and visitors.

- Liaising with Safety Advisor when necessary, feeding back to General Manager and

Operations Director.

Contractor Oversight:

- Source, hire, and manage site and building contractors (electricians, plumbers,

structural engineers, etc.),

- Review work for quality, safety, and compliance with legislation and industry

standards.

- Maintain positive, cost-effective relationships, negotiate service agreements, and,

ensure companywide processes are followed.

Operations:

- Ensure the full site is prepared for its daily use, booking and managing the

suppliers/staff to make this happen (e.g. cleaners, bins, sanitation, site crew,

technical crew).

- Support setup of infrastructure when needed (e.g. fencing, signage, protective

flooring, seating).

- Respond to facility-related issues quickly during operational hours.

- Manage locks, keys, access control, and security systems in coordination with GM

and AMAAD and security staff.

Budgeting & Resource:

- Manage the annual facility maintenance budget and specific lines in the event

budgets.

- Manage payment of suppliers, site staff and utilities, ensure companywide

processes are followed in terms of contacting, invoicing and payment processing.

- Track expenses related to repairs, equipment, and services and ensure budget lines

are not exceeded.

- Recommend cost-effective solutions and long-term strategies.

- Manage procurement of supplies, consumables, tools, and spare parts.

REQUIREMENTS:

Essential

− Proactive, practical, can-do outlook and approach to work.

− 4+ years of experience in facility, site, equipment or building management,

maintenance, or repairs.

− Experience managing projects from conception to completion, to a budget.

− Experience maintaining and fixing things (machines, equipment, vehicles).

− Willingness to be on site, this is not a work from home position!

− Understanding of equipment, facilities, venues, sites, and ideally events.

− Hands on attitude to oversee a dynamic environment with daily challenges.

− Safety conscious and compliance focussed.

− Ability to communicate with a range of people and work effectively as part of a small

(but perfectly formed) team.

- Ability to work independently and handle hands-on repairs and DIY.

- Organisation, attention to detail, troubleshooting, problem solving, I.T and

communication skills.

- Availability for some evenings, weekends, or emergency on-call needs as required.

Desirable

- Familiarity with safety legislation (H&S at work act / CDM), training preferable.

- Experience preferably in an event space, venue, event site, or festival.- Ability to read technical drawings, manuals, schematics, and building plans.

- Forklift, picker license.

If interested, please email [email protected] with a cover letter and a C.V.