Home-Finding Coordinator - #2166192

Job Title

Home-Finding Coordinator

Responsible To

Home-Finding Team Manager

Location

Bristol

Working Hours

37.5 Hours Per Week Monday-Friday

Main Purpose of Job

To co-ordinate and facilitate the processing of referrals for placements and to match referred children and young people to available Foster Carers for the appropriate designated offices.

To work as an integral part of the home-finding team, liaising with the administrative team as appropriate and working cohesively and diligently within all the established workflow processes, ensuring compliance to all relevant paperwork and timelines.

To provide first contact and support for all newly approved Foster Carers supporting their expectations and timing of their first placement opportunity.

Establish strong relationships with all referring Local Authorities to discuss and secure potential placement opportunities and in respect of queries or qualification of carers skills.

Ensure effective communication with all Foster Carers who are available for placements and provide timely relevant Form F documentation to our Local Authority partners as required.

Work cohesively with the administrative team to ensure seamless administrative support of the matching and placement process.

Ensure effective communication and timely management of all requests made by the Home-Finding Team Manager.

Main Duties

• To appropriately support the management of daily referrals aligned to the Home-Finding Team, receiving telephone and email referrals, providing information about carer vacancies, and sharing recommendations of potential placement matches (to the Senior Home-Finding Coordinator or Team Manager) where appropriate.

• Progressing placement matches as agreed by the Home-Finding Team Manager or designated person.

• Liaise with Local Authorities regarding the placement needs of the referred children & young people.

• Consult and receive agreement from the appropriate Swiis SW or Registered Manager in respect of agreed placement matches prior to placement commencing.

• Ensure that all financial information pertaining to each placement is shared verbally with the Foster Carer prior to acceptance of the placement and ensuring that the Individual Financial Placement Agreement is sent to the Foster Carer for signing prior to placement commencing.

• Ensure all local policies and procedures are adhered to in respect of the matching and placement undertaking.

• Liaise with key personnel within our contracted Local Authorities who may be responsible for the authorisation of external placements for the purpose of introducing carer profiles.

• To ensure that exemptions are in place where necessary and monitor to ensure they are renewed appropriately.

• Work cohesively with the administrative teams to ensure that completion of regulated documentation pre and post placement is completed.

• Review carers ‘on hold’ and source appropriate information regarding reinstatement for placements

• Keep up to date and ensure that all legislation, guidelines, standards, policies and procedures are adhered to.

• Be proactive as part of the overall development strategy for the development of the Home-Finding Team and established targets.

• Remain supportive and flexible to changing demands and meeting tight deadlines.

• Ensure our recordkeeping and data processing procedures comply with GDPR requirements.

• Carry out all duties as detailed above and other duties as may be appropriate to achieve the objectives of the company commensurate with the post holder’s grade, ability and aptitude to the highest standard in a professional manner, remaining flexible to changing demands and meeting tight deadlines.

Health & Safety Responsibilities

• Be familiar with the Company’s Health and Safety Policy and ensure that all relevant rules and procedures are conformed to at all times.

• Identify all risks to health and safety and take suitable and adequate measures to eliminate, reduce or control those risks.

• Ensure that all employees are aware of the safety, fire and first aid facilities and procedures.

• Ensure that staff specifically nominated to carry out duties as part of the health and safety policy are adequately trained, supported and have the resources to carry out their role i.e. first aid personnel, safety officers, fire wardens, safety representatives.

• Personally undertake health and safety training and periodically review and update own level of awareness of health and safety.

• Ensure the proper use of all equipment issued in the interest of health, safety or welfare i.e. protective clothing, hands-free mobile telephone kit, lifting equipment.

• Ensure that any situation that represents a danger and all accidents/incidents are dealt with promptly and sufficiently by the appropriate person.

• Take responsibility for own health and safety and that of others by following health and safety systems and procedures and keeping all work areas clean and tidy.

• Take responsibility for fire prevention i.e. ensure that staff do not smoke in offices and cars, overload electrical circuits, wedge open or block fire doors etc.

Equal Opportunities/Diversity

• Set a good example of appropriate behaviour and ensure that there is a supportive working environment.

• Avoid unlawful discrimination in all operations and aspects of recruitment and management of staff i.e. promotion, training, pay, benefits, discipline etc.

• Ensure that staff know what standards of behaviour are expected and intervene to stop discrimination, bullying or harassment.

• Report complaints of discrimination, bullying or harassment immediately to line manager/Group HR.