Transport Administrator - #2091764

Transport Administrator

Location: Cribbs
Shift: 07:00am until 16:00pm Monday to Friday

About Us: At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement.

Job Description: At Gregory Distribution, we are currently seeking a Transport Administrator to join our busy Cribbs depot. This role involves supporting and supervising the day-to-day running of a dedicated transport operation, ensuring efficiency, compliance, and high service standards.

Key Responsibilities:

• Build and maintain strong customer relationships, ensuring smooth and efficient operational delivery.
• Respond promptly and professionally to queries via email, telephone, and face-to-face interactions.
• Work collaboratively with internal departments and transport teams to support day-to-day operations.
• Manage invoicing, accounts, and a range of administrative duties accurately and efficiently.
• Oversee driver compliance, including driver hours, Working Time Directive adherence, and completion of pre- and post-checks.
• Support and monitor Health & Safety standards, contributing to audits and ensuring compliance with company procedures.
• Provide clear and effective driver dispatch and debrief communication.
• Prepare and maintain reports, KPIs, spreadsheets, and track outstanding work to ensure timely resolution.
• Confidently utilise multiple internal and external IT systems to support operational performance.
• Support depot-based activities, including time and attendance tracking, checking transport documentation, and managing stock or equipment movements.
• Maintain clear, consistent communication with drivers, customers, and colleagues at all levels.
• Work effectively in a fast-paced, high-pressure environment, demonstrating flexibility and a proactive approach.
• Provide holiday and absence cover across the team as required.

Skills & Experience:

• Proven office or administrative experience in a professional environment
• Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Experience using QuickBooks or similar accounting software (desirable)
• Excellent organisational skills with the ability to prioritise workload effectively
• Ability to meet deadlines with strong attention to detail
• High typing speed with accuracy for data entry tasks
• Professional telephone manner and strong communication skills at all levels
• Familiarity with clerical procedures such as filing, record keeping, and correspondence management
• Solution-focused with a flexible and adaptable approach to work
• Ability to work independently and as part of a team in a fast-paced environment

Why Join Gregory Distribution Ltd?

• Competitive Salary: £26,000 to £28,000pa depending on experience.
• Shift Hours: Monday to Friday- 07:00am to 16:00pm
• Overtime: Available.
• Training: DCPC training during your employment*, Monthly Courses for a variety of areas.
• Benefits: Additional holiday purchasing scheme*, Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more.
• Career Development: Opportunity to develop your career within an expanding business.
• Company Benefits: Excellent holiday allowance, Medical Reimbursement*, Life assurance, pension, and sickness scheme*.
• Extras: Christmas Savings Club*, Black Circle Tyre Discount*, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day.
• Team Culture: Strong culture of teamwork.

How to Apply

If you have the drive to be the best and want to be part of a flourishing and ambitious company, apply now!

Please submit your application as soon as possible. Due to high volumes of applications, we reserve the right to close adverts before the closing date once we have received sufficient application

Eligibility: Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage.

Contact Us: For any queries, please contact our Recruitment Team at . Our team is available Monday to Friday, 08:30hrs - 17:00hrs.

Note to Recruitment Agencies: We prefer to recruit directly but have a Preferred Supplier List for when we need assistance. We’ll be in touch if we need you.

*Subject to terms and conditions.