Senior Accounts Payable Assistant - #1739619

The Role

The Account Support team have an exciting oppotunity for an Account Support Assistant to join us in our Bristol office.

To provide an efficient and customer focused payables service, ensuring effective purchasing processes and compliance are in place.

Ensuring both internal and external customer needs are met whilst adhering to within specified SLAs and enabling suppliers to be paid as per the agreed terms.

As the Senior within the team, the role will include line management responsibilities, supporting with mentoring the less experienced of the team, supporting in ensuring processes are adhered to and documented and being a support for escalation within the Team as well as covering times of absence for the Supervisor.

What You`ll Be Doing

• As the Senior within the team, the role will include supporting the team with 1-2-1`s, PDPs, appraisals, and any other line management support. (all)
• Support any business training activities in the payables area as required, as well as ensuring documentation in maintained and up to date. (all)
• To follow Data Protection associated policies, keeping information confidential and secure, in order to ensure employee, supplier and customer data is protected and handled appropriately in line with legislative requirements. (all)
• Build and maintain relationships with suppliers and internal stakeholders to enable swift and accurate processing of invoices and timely settlement. Educate on the result/consequence of non-compliance e.g. No PO, No Pay. Escalate where necessary. (all)
• Serve as a subject matter expert (SME) for projects, offering expertise and guidance to support successful project delivery. (all)
• Take a positive approach to change within the business, generating and implementing ideas for continuous process improvement within Financial Services. To work with the Procurement and other stake holders highlighting areas which require improvement and collectively working towards resolution. (all)
• Support with any audit queries as required (all)
• Contribute to cross-skilling within the team, sharing best practise and knowledge to ensure that processes are consistent, and that efficiency is maximised. (all)
• Ensuring all procedure documentation is kept up to date. (all)
• Provide management information to support functional and business decisions (all)
• Timely processing of supplier invoices and query resolution ensuring nothing in query over 60days that`s not been escalated accordingly (processing and reconciliation)
• Close off the month end AP ledger. (processing)
• To manage/resolve tickets in Manage Engine (accounts payable inbox) within 3-day SLA. (Processing and reconciliation)
• Ensure item moved to whitemail are reviewed, redirected and cleared down daily (Processing)
• Resolve invoice queries to clear invoices for payment by liaising with both suppliers and stakeholders within the business. Ensure appropriate approvals are obtained to support the payment runs as required.
• Clearing of the prepayment log to ensure nothing on there at month end (reconciliation)
• Review of detailed aged creditors report on a weekly basis (reconciliation)
• Monthly reconciliation of priority/business critical (minimum of 40) suppliers including any legal letters (reconciliation), and ensure timely resolution of any queries/outstanding balances (reconciliation)
• To manage/resolve tickets in Manage Engine (accounts payable inbox) within 3-day SLA. (Processing and reconciliation)
• Administration of iProcurement processes to oversee purchase order control, addressing queries and ensuring smooth query resolution. (admin)
• Overseeing our council tax and business rates processes, while building and maintaining relationships with local authorities to ensure compliance and efficiency. (Admin)
• Oversee the administration of our company fleet, ensuring compliance and operational effectiveness. (Admin)
• Manage company credit card administration, ensuring compliance and accuracy in the compliance of financial transactions. (Admin)
• Coordinate user accounts for travel and accommodation, streamlining processes for efficiency and cost-effectiveness. (Admin)
• Manage supplier onboarding and maintenance processes, to support an efficient procure-to-pay process. (Admin)
• Provide ad-hoc management information to support functional and business decisions, delivering valuable insights when needed. (Admin)
• Bank systems Admin (PTX Bankline) (admin)
• Delegation authority matrix maintenance (admin
  
  

What We`re Looking for in You

Essential

• 3 years+ experience in an account`s payable role
• Excellent communication, skills both verbal and written.
• A passion for delivering excellent customer service.
• Ability to work at a fast pace with a high level of accuracy.
• Comfortable working within a changing environment, managing priorities effectively.
• Strong IT skills including excel.
• Pro-active and able to work on own initiative.
• Experience working effectively as part of a team.
• A self-starter who can demonstrate initiative, with the ability to prioritise workloads of self and team members
• Strong attention to detail
• Provide management information to support functional and business decisions.
  
  

Desirable

• Experience of working with Oracle and Bottomline Webflo invoice workflow
• Experience working in a customer focused environment and dealing with a variety of different stakeholders.
• Experience of producing complex supplier reconciliations in excel.
• Previous line management experience
  
  

What You`ll Get in Return

• A discretionary annual bonus so you can share in the company`s success
• 25 days` paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service
• A generous pension scheme - employer contributions between 5% and 11% depending on how much you save
• Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends
• Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more!
  
  

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK`s leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn`t just what we do but who we are.

People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We`re proud to be an employer that embraces individuality, and we`re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what`s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.

We are US.