Junior Legal Secretary - #1739600

Description

Role overview

We are now recruiting a Junior Legal Secretary for our Bristol office. The successful candidate will provide high quality and efficient Legal Secretarial support to our fee earners.

Duties and Responsibilities include but not are limited to the following:

Organisation

• Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls.
• Checking of fee-earner e-mails as required in their absence; responding where able
• Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservation
• Making simple travel arrangements as required e.g. booking train tickets and collating itineraries
• Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions.
  
  

Documents/Correspondence*:

• Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners
• Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales
• Amending and formatting agreements/documents as required
• Short pieces of copy-typing and digital dictation as required
• Carrying out PDF to Word conversions and vice versa
• Collating all indexing on legal documentation and setting up files as necessary
• Production of short, less complex PowerPoint presentations as required
• Proof-reading of all documents to ensure the delivery of work of the highest quality
• Any general correspondence as may be required from time to time
  
  

Support Of Other Functions/activities

• Insertion of business contact cards into Outlook and InterAction.
• Processing fee-earner expenses on Chrome River in a timely manner.
• Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks
  
  

Knowledge, Skills And Experience

• Previous experience of working within a busy corporate environment is essential
• Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner
• Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
• Demonstrate proactivity and the ability to work on own initiative
• Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
• Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
• Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)
• Reliable with a strong work ethic and a 'can-do' approach
• High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)
• Highly developed administrative skills with the ability to multi-task under pressure
  
  

Diversity, equity, inclusion and belonging

We are problem solvers. Whether in front of clients or behind the scenes. To solve problems creatively for clients, we need diverse collaborative thinking; drawing on different experiences, backgrounds and perspectives. That means that everyone who either applies to, or works for, the firm is treated equitably. Webelieve in removing barriers to equal access not least because our people define us and define what we do. If you need support and adjustments to do your best work, whether that's during the recruitment process or throughout your time at RPC, we're here to help.

Flexible working that supports your commitments outside of work is an important part of our culture and, where possible, we will support this across all roles. Please get in touch with our recruitment team if you have any questions about our hybrid working approach or flexible working policy.

#RPCHP