SWAG Cancer Alliance Project Support Coordinator - #1722880

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Job Overview

Cancer Alliances are unique. We are the primary vehicle for delivery of the NHS Long Term Plan ambitions for cancer and improvements in cancer performance. By collaborating across organisational boundaries, we put the patient at the heart of what we do. In other words, creating a culture and systems which empowers people to do the right thing.

Therefore, this is a unique and exciting role for the next step in your career!

We need a project coordinator to work as part of the alliance team to coordinate the smooth running of projects/programmes to enable successful delivery of the ambitions of the Long-Term Plan for Cancer.

We offer those joining us a new challenge in a fast pace and forward-thinking innovation and improvement environment. If you are passionate about making a difference to cancer care as our team is, this is the role for you. You will be supported by a robust orientation and structured development pathway.

Secondment will be considered

Main duties of the job

Responsible for enabling the smooth running of a diverse range of projects/programmes by supporting Project/Programme Lead through the operation of project management process, and the co-ordination of business management actions and activities on their behalf.

Working for our organisation

SWAG CA is hosted by North Bristol NHS Trust for the purposes of formal employment and the provision of back-office support to the Cancer Alliance.

The post holder is hybrid working with a minimum of 40% office based within the SWAG CA geography.

The post holder will be required to travel across the South West.

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

Key responsibilities will include:

Project Management

• Manage the end-to-end procedures relating to all aspects of the project lifecycle.
• Responsible for developing and managing project tracking, control and reporting arrangements ensuring that project/programmes’ objectives can be achieve.
• Responsible for organising key project meeting, engagement and workshop sessions, booking venues, sending invites, taking minutes.
• Attending and/or facilitating meetings where agreed and present on progress, ensuring that all actions are logged and followed up as required.
• Manage programme schedule and resource dependencies and conflict between initiatives.
• Support the team to ensure the timely capture of lessons learned throughout the project life cycle.
  
  

Service Improvement

• Responsible for the development of operational processes and improvements to ensure robust coordination and alignment across the team in the delivery of its operational plan.
• To promote learning, sharing and evaluation of support delivered to appropriate stakeholder.
• As part of a Project and Programme Management community of practice contribute to the development of project and programme management approaches and way of working across the organisation(s).
• Support the tracking of benefits realisation.
  
  

Analysis and Judgement

• Assess and evaluate complex information received from project/programme(s) from a range of reporting sources.
• Monitor the delivery of work streams against plans, chasing and challenging progress as appropriate.
• Assist and maintain risk and issues log, escalating as appropriate
• Maintaining appropriate systems to enable effective planning and scheduling.
• Responsible for project file management using robust version control.
• Responsible for the maintenance of an accurate asset register for project/programme(s).
  
  

Communication

• Work with members of the team and key stakeholder to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions.
• Communicate information, risks, issues and dependencies, including briefings and reports to project teams, sponsors and a range of internal and external staff.
• Support the Project/Programme lead to ensure effective project/programme(s) communications plans are developed and delivered.
• Support the Project/Programme lead in preparing complex papers and project reports as required, to be presented at different levels of the organisation including project boards.
• Promote effective communication and stakeholder management, both internally and externally by acting as the local point for project/programme responses to requests for information and assisting with the maintenance of the stakeholder log.
  
  

Person specification

Essential

Essential criteria

• Educated to a degree level or equivalent level of experience of working at a similar level in supporting programmes/projects
• Further training in recognised project management/service improvement qualification or experience of project management/service improvement acquired through at least 2 years of experience.
• Good information management and IT skills, including common software packages (Word, PowerPoint, Excel, Access)
• Proven experience of project management, key stakeholder engagement and communications across organisational boundaries
• Proven experience of maintaining project systems, including updating software, accessing and managing content and retrieving data.
• Strong report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately
• Exceptional interpersonal and communication skills, both verbal and written.
  
  

Desirable criteria

• A good level of understanding of the national context and strategy for cancer
  
  

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.