Hospital Logistics Assistant - #1722182

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Job Overview

To provide a high quality responsive, efficient and effective support service to all wards, and departments in North Bristol NHS Trust acting in a caring and professional manner and working in line with Estates and Facilities Services and departmental operating procedures

Please apply to express your interest. We are planning an assessment day at the Greenway Centre in Southmead on Thursday 5th June, but if you can't make that day, we can allocate another date, just let us know in your application.

Main duties of the job

• Receipt and Distribution of Healthcare related products
• Receipting and delivering of goods in both the R&D department, and the warehouse.
• Loading and dispatching of the Automated Guided vehicles (AGV)
• Working in a supportive capacity within the logistics services
• Sorting, delivering, and franking internal and external Post
• Accurate put away or stock audits of stock in areas managed by the Materials Management Team
• Ordering and management of linen stock in all areas managed by the Linen service
• Processing uniform orders for all Trust new starters
  
  

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

• Responsible for handling of goods from receipt to final delivery point in a safe, efficient, effective and professional manner, including but not limited to:
• Transferring of goods from delivery vehicles, checking of quantities against order/delivery note/s
• Signing for receipt of goods (subject to quantities being satisfactory)
• Receipting GRN on a computer.
• Filing all documents in numerical order
• Delivery of goods and other items to wards and departments and obtaining in line with policy a signature from the recipient.
• Delivery of goods within retained estate
• Responsible for the collection of goods and items from individual wards and departments as and when specified by the Receipt and Distribution Services Manager, in a safe, efficient, effective, and professional manner
• Responsible for processing of orders (i.e. matching delivery notes and goods received).
• Transportation of roll cages, waste bins / carts in and around all levels
• Responsible for ensuring the place of work is always left secure by strictly adhering to any Trust or local security procedures in place for the facility.
• Report any damages and shortages in deliveries
• To accurately unpack deliveries of stock in storage areas managed by the Materials Management Team
• To liaise with Materials Management Assistants and the Supply Chain Analyst regarding discrepancies or issues that arise during the unpack.
• Be responsible for maintaining productive working relationships with all levels of Trust staff and external providers.
• To be able to communicate effectively using both written and verbal skills.
• The ability to analyse and use information relevant to the role.
• Responsible for handling of goods from receipt to final delivery point in a safe, efficient, effective and professional manner, including but not limited to:
• Transferring of goods from delivery vehicles, checking of quantities against order/delivery note/s
• Signing for receipt of goods (subject to quantities being satisfactory)
• Receipting GRN on a computer.
• Filing all documents in numerical order
• Delivery of goods and other items to wards and departments and obtaining in line with policy a signature from the recipient.
• Delivery of goods within retained estate
• Responsible for the collection of goods and items from individual wards and departments as and when specified by the Receipt and Distribution Services Manager, in a safe, efficient, effective, and professional manner
• Responsible for processing of orders (i.e. matching delivery notes and goods received).
• Transportation of roll cages, waste bins / carts in and around all levels
• Responsible for ensuring the place of work is always left secure by strictly adhering to any Trust or local security procedures in place for the facility.
• Report any damages and shortages in deliveries
• To accurately unpack deliveries of stock in storage areas managed by the Materials Management Team
• To liaise with Materials Management Assistants and the Supply Chain Analyst regarding discrepancies or issues that arise during the unpack.
• Be responsible for maintaining productive working relationships with all levels of Trust staff and external providers.
• To be able to communicate effectively using both written and verbal skills.
• The ability to analyse and use information relevant to the role.
• Good inter-personal skills and the ability to communicate clearly and effectively.
• The ability to organise oneself and one’s work so that duties are completed within deadlines and conform to organisational and legal requirements.
• Responsible for ensuring the place of work is left secure at all times by strictly adhering to any Trust or local security procedures in place for the facility.
• Report any damages and shortages in deliveries
• Liaise with the Traffic Marshal to ensure a smooth flow of deliveries
• Pack, label and arrange any items that need to be returned to the supplier
• Ensuring AGV’s are dispatched to the agreed schedule
• Loading AGV roll cage, ensuring the cage has the correct AGV transponder cards
• Ensure that all AGV transponder cards are returned to R&D and are stored in the agreed manner
• Checking allocated equipment prior to use and ensure all faults are reported to the patient support team leaders as they develop
• Carry out ad-hoc Traffic Marshall duties
• Consider health and safety implications involved in duties and their potential effect on others
• Ensuring that safety instructions are complied with when using equipment
• Report any accidents/dangerous occurrences to the patient support team leaders /manager and participate in the completion of necessary accident form paperwork
• Completion of timesheets and work logs /schedules or other attendance system as required
• Carry out duties in accordance with the Departmental Health & Safety Policy, the Health & Safety at Work Act and the Departmental Written Systems of Work
• Carry out safe hygiene practices and procedures in accordance with the Trust Policy and Codes of Practice
• Attendance at relevant statutory and non-statutory training, e.g. fire safety, food safety.
• You will be expected to always display a professional image
• To wear clean official uniform and appropriate footwear and comply with Departmental and Trust policies relating to the wearing of jewellery, nail polish etc
• To carry out other FM support service duties as appropriate and required
  
  

Person specification

Shortlisting criteria

Essential criteria

• Understanding of Receipt & Distribution Activities
• Knowledge of Automated Goods Vehicles operation
• Hold a clean driving licence.
• Working in busy/warehouse environment.
• Previous experience of working in the hospital/health care environment.
  
  

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.