Buyers Assistant - Gifting - #1718816

Buying Administrator (fixed term contract)

Funky Pigeon

Based; Bristol Ashton Gates (hybrid with time split between office and home)

Salary; Competitive

At Funky Pigeon our people are at the heart of everything we do. They are the ones that go the extra mile for our customers. The ones that enable our growth.

We now have an exciting opportunity for a Buying Administrator to join our Commercial team at our offices in Ashton Gates, Bristol. This is a one year fixed term contract.

The main purpose of this role is to support the Gifts Buying Team in all administration required to ensure timely delivery of new product launches, new supplier setup and tracking income delivered by the Team.

What you will be doing:

• Owning and delivering all aspects of new product set up on the system, across all gifting product categories


• Meticulous attention to detail on new products ensuring the customer is getting the information they need and products are presented in the best way to aid conversion rate


• Working with the in-house and external teams to deliver new line information, samples, and photography in a timely manner for the launch of new products


• Working with the visual merchandising team closely to ensure products launch on time to maximise sales potential for key trading events


• On-boarding new suppliers as requested by the Buying team, ensuring laser focus on actioning quickly and accurately in line with current process


• Actioning and tracking price changes in a timely manner to maximise sales potential


• Continuously tracking supplier income, working with the Buying, Finance and Demand Planning teams to ensure income is invoiced, tracked, and forecasted accurately


• Continuously monitoring competitor activity and wider trends to spot new range and product opportunities, pricing changes and proposition enhancements and sharing these across the team


• Reporting as required on the Gifts category performance

What we’re looking for:

• Strong communication and interpersonal skills, able to build effective relationships


• Ability to work autonomously and manage your workload in a fast-paced environment


• Advanced Excel and Microsoft office (ideally Pivot Tables / V-Lookups)


• Flexible and adaptable to changing workloads


• Positive attitude with a strong ability to work well within a team


• Excellent attention to detail and meticulously organised

How we reward our teams:

• Hybrid working model (min 2 days in the office per week)


• Flexible Working


• 24 days holiday, plus your Birthday off, plus Bank Holidays with an opportunity to buy extra days holiday


• Family friendly leave


• Company Pension Scheme


• Sharesave Scheme


• Annual Bonus based on company and Personal Performance


• Staff discount card for stores and online

About us:Now a household name for personalised cards and gifts, it’s a hugely exciting time for Funky Pigeon. We are in a growth phase and we’re building our tech and digital capability to take business to the next level. It’s a cool, fun brand and you’ll be exposed to a fast-paced creative environment surrounded by smart passionate people with a ‘one team’ approach.

We’re based in Bristol with fulfilment centres in Guernsey and Swindon. Wherever you join us, you’ll need to bring a creative approach, loads of ideas, and the ability to get stuck in when things get busy. In this fast-paced online business, there’s plenty of opportunity for innovation and creativity to make sure our customer experience and every card and gift we sell is extra special!

Funky Pigeon are a part of the WHSmith Group. Celebrating over 230 years, we’re proud to have grown and evolved into a globally recognised brand present in over 30 countries around the world, and we’re proud to be that air of familiarity people love and trust on their journey, both in life and through life. As a diverse group of over 12,000 colleagues, we are all on the same journey to a better business through our commitments to our planet, people and the communities we serve.

Funky Pigeon are proud to be an inclusive employer, we want our colleagues to feel welcome, and free to be themselves with us.