Band 3 Administrator - Surgery Research Team - #1699787

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Job Overview

Research Administrator - Band 3 - Surgery Team

Are you looking for a new challenge in a team with a fast-developing portfolio of research?

We are advertising for an organised, enthusiastic and friendly administrator to join the Surgery Research Team.

The post will be part of a high-performing research team and will provide administrative, financial and invoice management support.

The successful candidate will be proactive, organised and will enjoy being part of a team that are striving to improve patient care through high quality research in Colorectal, Vascular and emergency surgery.

As part of this friendly team you will help us to deliver our portfolio of research/governance studies and contribute to improving the care for this group of patients.

This role will offer an opportunity to develop administrative and finance skills through supported, hands on experience but also ongoing training in finance management and research processes.

If you would like to learn more about the role please do get in touch, we welcome informal visits.

Main duties of the job

The post-holder must be competent in managing databases, excel spreadsheets and all microsoft programs. Training and support will be provided.

We are looking for someone with experienced administrative skills to support the research delivery teams and liaise with external organisations. Effective written and interpersonal communication is essential due to the nature of the role.

We are a well established research team offering a friendly and supportive work environment with access to relevant learning and training opportunities to support your development.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

North Bristol NHS Trust, Research and Development department employs over 140 staff. The department offers a supportive training and development environment and currently hold an Investors in People Silver award.

Detailed Job Description And Main Responsibilities

The post holder will have;

• Excellent communication skills
• A good working knowledge of the full range of Microsoft Office applications
• Previous administrative experience including dealing members of the public, prioritising and organising work, including filing
  
  

They must be able to communicate effectively with all groups of staff and patients via telephone, email and face-to-face.

The Main Duties Of The Post Will Involve

• Providing administrative support to the research teams as appropriate:
• Entering data on to databases
• Sending questionniares to patients
• Collecting Patient Reported Outcome Measure Scores from patients
• Administration of research study documentation.
• Maintaining accurate study records on individual study databases and the Trust R&D database.
• Providing support to the research team by:
• Typing and amending documents
• Photocopying, printing, sending emails as and when required
• Using initiative to manage own workload independently, referring to Line Manager when difficulties are encountered
• Promoting systems and excellent communication between research infrastructure team and external parties and ensure this is maintained by:
• Attending team meetings to provide/receive feedback
• Ensuring there is an effective system in place for passing on messages
• Maintaining a safe and secure working environment for self, internal and external visitors
• Handling personal, sensitive (commercially and otherwise), confidential information.
  

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake

Person specification

Education/Training/Qualifications

Essential criteria

• BSc in Science, Social science, Research, or equivalent experience
  
  

Desirable criteria

• NVQ Business Administration level 3 or equivalent experience
  
  

Work Experience

Essential criteria

• Previous administrative experience including use of databases
• Experience of working within an administrative role adhering to protocols and procedures
• Experience of working effectively as part of a team
  
  

Desirable criteria

• Experience of working in the NHS
• Experience or knowledge of working in Clinical Research
• Experience of working within Colorectal, Vascular, Theatres
  
  

Knowledge/Skills/Abilities

Essential criteria

• A good working knowledge of the full range of Microsoft Office applications (Word, PowerPoint, Access, Excel, Teams etc.)
• Knowledge of a range of administrative procedures (minute taking, diary management, arrangement of meetings etc)
• Able to organise own work with the minimal of supervision
• Demonstrates excellent written, verbal and electronic and communication skills
• Ability to produce reports and adhere to deadlines
  
  

Desirable criteria

• Experience undertaking costings for projects
  
  

Persoanl Qualities

Essential criteria

• Team player with experience of working effectively as part of a team and independently
• Enthusiastic and hard working
• Highly organised and efficient approach to work
  
  

Desirable criteria

• Evidence of personal growth and development
  
  

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.