Bids Executive/Senior Executive - #1699461

Role profile

Osborne Clarke's (OC's) Sales & Marketing (S&M) team is seeking a Bids Exec/Senior Exec to join our Bristol office. The successful candidate will work closely with the Bids Managers and Head of Bids to drive forward best practice processes and support to win work. This role requires a good communicator who can multi-task, work at pace and deal with competing priorities.

You will be self-organised and confident at suggesting new ideas for processes, implementing them (with guidance from the wider team) and challenge existing ways of working. We are looking for someone who has proven experience of effectively project managing multiple tasks with competing priorities, whilst proactively managing expectation with colleagues of varying seniority.

Osborne Clarke's Bids team is on a journey to establish itself as a 'centre of excellence'. It's an exciting time to join and be a part of this evolution. Nurturing and upskill is a given – it's a small close-knit team of two managers and a Head of that works collaboratively.

Key Responsibilities

Opportunity logging

• Take responsibility for the maintenance of the team's bids tracker, capacity tracker and bids log ensuring information is accurate and up to date.
• Provide regular updates to stakeholder groups within the business on a daily and weekly basis.
• Run regular management information reports.
  
  

Project workstreams

• Support the Bids managers and Head of bids in the delivery of project workstreams, with the objective of continual improvement.
• Take responsibility for leading their own project workstreams, with support from the Head of bids and input from the wider team as necessary.
  
  

Content library

• Take responsibility for the maintenance of the firm's Bids Library, conducting quarterly reviews and updates as necessary.
• Extract and store relevant information in the Bids Library following the completion of every bid.
• Liaise with internal stakeholders to ensure that content is accurate and relevant.
• Identify improvements and execute them.
  
  

Support on live bids

• Project management: comprehensive project management on the lifecycle of bid opportunities, ensuring that all tasks are completed efficiently and on time, with strategic support from a Bids manager / Head of bids.
• Stakeholder management: confident verbal and written communication with key stakeholders across the business.
• Document management: format, edit and proofread documents.
  
  

What are we looking for?

This is an integral role as part of the Bids team's 'centre of excellence' journey. You'll work collaboratively with the Bids team, Head of Pursuits, BD (Sectors), Client Relationship Development, Communications, and wider Business Services teams to ensure the firm is in the best possible position to win new work.

The Role Will Suit Someone With The Following

• A general understanding of the bids process and it's purpose within the firm
• Demonstrated ability to work proactively and autonomously to a high standard, problem solving within own remit and the awareness to escalate issues when required.
• Excellent project management and experience managing own workload; a proven ability to manage multiple competing deadlines with strong organisational skills and attention to detail.
• Experience of effectively meeting multiple deadlines and being a trusted contact point for cross-departmental teams.
• Takes a proactive approach, with the ability to think ahead to anticipate challenges and mitigate pitfalls.
• Strong communicator with the confidence to advise, ask questions, constructively challenge, and manage expectation at all levels.
• Excellent written and proof reading skills.
• An analytical thinker, with the ability to analyse information and come up with potential solutions.
• Previous experience of working collaboratively within a team, flexing approach to others' preferences.
• Experience working to tight deadlines and pressure, remaining calm and resilient.
• Open mindedness, challenging status quo and using tech to explore efficiencies.
  
  

Salary And Benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

We welcome direct applications for our opportunities - if you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Philippa Hemmings (Recruitment Manager) on 0117 917 4107 or email [email protected].

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

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